Excused:
Attendees:
  Liam, Sue, Barbara, Jean

Date: 10/28/04
Time: 12:00pm (noon)
Loc:  teleconference

Agenda:
1. update on Statewide activities (10min)

2. discuss white paper topic from Josh: How PBB Affects the Individual (10min)

- introduced the idea
- groups involved: UAF SC (us), Faculty Senate (Abel Ito), SW OBIR (Gwen White), Provost's Office?
- timeline: completed by June 05
- everyone agreed this is something that would be very helpful in providing information University wide and answering questions
* Liam will follow up with Josh to see if the Provost's Office can participate
* Liam will contact Gwen to discuss who will lead the effort

3. discuss narrative description of measure 7, "staff effectiveness through
   automation" (40min)

Sue:
- As UA strives to improve, streamline business practices of the university, automating repetitious processes are a key component. The ACAS is recommending such items as electronic timesheets.......online registration.
- With these improvements, the basic infrastructure of core staff will require retraining.

Jean:
- What processes are not automated that affect staff effectiveness?
- Concerned about the impact of automation on retaining staff.
- Possible metrics: identify staff retrained, promoted, moved due to automation.

Barb:
- The HR section of the ACAS report lists processes that are candidates for automation.
- Concerned about the impact of automation on retaining staff.

Liam:
- It's obvious we are all having problems wrapping our head around this idea.  There's just not enough information to get an initial grip.
* Contact Gwen/Pat and elicit more information about the definition of this measure.
* Invite Gwen &/or Pat to a PBB Committee meeting between today and the next regularly scheduled meeting.

Next mtg is Nov 18th on noon via teleconference.

Draft To Date
-------------
TitleA: Staff effectiveness through automating processes
TitleB: Optimizing Staff Resources via Process Automation

UA Strategic Plan 2009
  Goal        student success, educational quality,
              faculty & staff strength, goal 5 & 6, facilities & IT
  Objectives  make processes more efficient
              increase staff effectiveness through training & experience

Measurable Outcome
1. improvement of infrastructure to be able to automate
2. increase in automation of repetitious processes
3. advancement of staff as repetitious processes are automated
4. strngthened organization as efficiency and resources improve

Narrative/Description

Metrics
* number of staff trained to use use automated processes
* number of staff (re)trained to do other work after automation
* number of staff moving up their respective career ladders
  as new skills are learned
* number of staff moving to a new University job after prior work is
  automated

Outcome Targets

Incentives

Parameters and Constraints

Definitions and Applicable Standards

Data Definition