Incorporating ARSC Utilization into Grant Budget Proposals

If you are planning on submitting a grant proposal and would like to incorporate ARSC utilization into the budget, please read through the following guidelines.  
Remember that ARSC is not a recharge center and thus does not charge University of Alaska affiliated users or researchers for computational core hours and/or data storage.  Instead, requests for hardware, software, and staff time should be accounted for as described below.

Accounting for the use of existing ARSC resources

  • To account for using existing ARSC resources, in the "Multi-Department" section, under "Personnel", include at least 80 hours/year for an “ARSC Consultant”.  Contact ARSC for current salary information.  
  • If you think you will need more support due to things like new software installationss or assistance installing and compiling new software applications, please include additional time in increments of 40 hours.

Purchasing new hardware or software to be integrated into existing ARSC resources

  • If you expect to be purchasing any hardware or software and wish to integrate the purchase into the ARSC storage or HPC environment, include the hardware or software in your budget as "Equipment" instead of the "Multi-Department" section.
  • When the hardware is procured, it would be considered “yours” per University property procedures.  Following the completion of the grant, the option exists for you to transfer the property to be managed by ARSC, relieving you of the responsibility of tracking the items.  
  • If you expect to be purchasing hardware to be integrated into the ARSC storage or HPC environment, include 80 hours/year for an “ARSC Systems Analyst” in the "Multi-Department" section under "Personnel".  Contact ARSC for current salary information.

Purchasing new stand-alone hardware

  • If you expect to be purchasing a new stand-alone resource (for example a multi-petabyte server or a new multi-thousand core cluster), in the "Multi-Department" section under "Personnel" include 240 hours/year for an “ARSC Systems Analyst”.  Contact ARSC for current salary information.
  • When the hardware is procured, it would be considered “yours” per University property procedures.   Following the completion of the grant, the option exists for you to transfer the property to be managed by ARSC, relieving you of the responsibility of tracking the items.  

Dedicated scientific programming by ARSC Staff

  • If you would like dedicated scientific programming work, in the "Multi-Department' section under "Personnel" include an “ARSC Specialist”. Contact ARSC for current salary information and to determine the total number of hours to include.
  • By including ARSC personnel costs when a grant is funded, core funding is offset.  That money can instead be spent on hardware maintenance, replacements, or upgrades, and software purchases or maintenance which benefits all users. 
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